Privacy Policy
This Privacy Policy explains how Ysgol Bryn Alyn collects, uses and protects personal information when you visit this website (the “Site”). It covers the Site itself only — for how the school handles personal data relating to pupils, parents/carers, staff or governors more generally (for example admissions, attendance, safeguarding or HR records), please see the school’s main privacy notices, available from the school office, or contact us using the details below.
Who we are
Ysgol Bryn Alyn is the data controller for personal information collected through this Site.
Address: Church Street, Gwersyllt, Wrexham, LL11 4HB
Telephone: 01978 720700
Email: mailbox@ysgolbrynalyn.wrexham.sch.uk
What information we collect
This Site is built to collect as little personal information about visitors as possible. Depending on how you use the Site, we may process:
Technical/server information — such as your IP address, browser type and pages visited, recorded automatically in server logs for security and to keep the Site running reliably. We do not use this information to build a profile of individual visitors, and we do not use any analytics or advertising cookies (see our Cookie Policy for full detail on cookies used by this Site).
Information you choose to send us — if you contact the school by email, telephone or in person using the details on this Site, we will process whatever information you provide in order to respond to you.
Information submitted via external forms — some pages link out to third-party services such as Google Forms (for example, for event sign-ups or permission slips). These links open the provider’s own site in a new tab; any information you submit there is collected and processed by that provider under its own privacy policy, not by this Site.
How we use your information
We use the limited information described above only to:
operate, secure and improve this website;
respond to enquiries sent to the school; and
meet our legal obligations.
Our legal basis for processing server/security logs is our legitimate interest in keeping the Site secure and available. Where you contact us directly, our legal basis is generally your consent to that communication, or our legitimate interest in responding to you.
Embedded content and third parties
Some pages on this Site include embedded video from Vimeo. Vimeo is set to operate in a privacy-enhanced (“Do Not Track”) mode wherever it is used on this Site, meaning it does not set tracking or analytics cookies. See our Cookie Policy for full details.
Where this Site links to other organisations’ websites or services (for example Google Forms), we are not responsible for the privacy practices of those third parties. We encourage you to read their privacy policies before submitting any information.
How long we keep information
Server logs are retained only for as long as necessary for security purposes and are then deleted. Correspondence sent to the school is retained in line with the school’s records retention schedule.
Your rights
Under UK data protection law, you have the right to:
ask us what personal information we hold about you and receive a copy of it;
ask us to correct inaccurate information;
ask us to delete or restrict use of your information in certain circumstances;
object to certain kinds of processing; and
complain to the Information Commissioner’s Office (ICO) if you believe your information has been mishandled.
To exercise any of these rights, or if you have a question about this policy, please contact the school using the details above. You can also contact the ICO at ico.org.uk or on 0303 123 1113.
Children’s privacy
This Site is a public information website for the whole school community. It is not designed to directly collect personal information from pupils, and pupils should not submit personal information through any external forms linked from this Site without a parent, carer or teacher’s guidance.
Changes to this policy
We may update this policy from time to time to reflect changes to the Site or to data protection law. The date below shows when it was last updated.
Last updated: September 2026.